Men's Football at Varsity

Team UOP Committee

Being part of your club's committee and leading your club to success

Team University of Portsmouth (Team UOP) has a key role in providing opportunities for students to play, train and compete improving personal relationships, personal development and personal bests through sport and physical activity. With this in mind, our performance aspirations are to increase our overall BUCS position and consistently be placed within the Top 30 and we need strong leaders to help us achieve this.

Team UOP is made up of the clubs, committees and members of the University of Portsmouth’s 35 student sports clubs. 

Committee Roles - everything you need to know

What is a Team UoP sports club committee member?

Committee members run our Team UOP clubs. They lead, manage and look after the day-to-day running of their club. Sport and Recreation staff work closely with committee members to plan, coordinate and deliver all club activities.

Who can apply to be on the committee next year?

You can apply for a committee position if you hold a valid Team UOP Sports Club membership. You must also be a University of Portsmouth student studying in Portsmouth in the 2024-2025 academic year (between September 2024 and June 2025) and be part of the club during their AGM process. 

What does it take to be a committee member?

Committee members are the role models of their clubs, ensuring their clubs and our University are positively represented both on and off ‘the pitch’. Our committee members need to be passionate, dedicated, hard-working and committed to developing their clubs and offering outstanding sporting opportunities for UOP students. As a committee member, you’ll need to be able to commit to the role and ensure you are able to balance your studies along side this. You will have lots of training, support and communication from our staff in Sport and Recreation.

The Committee Structure

Collaboratively the committee develops the profile, people and performance of the club. The committee roles are broken into the Executive Committee and the Sub-Committee. Some of our clubs have additional roles, as they are specific to their club’s needs.
The Executive Committee will have ‘line manager’ responsibilities for the Sub-Committee.

  • The President will line manage the Engagement Secretary, RAG/Events Secretary and Media and Publicity Secretary.
  • The Vice President will line manage the Welfare Secretary and Social Secretary.
  • The Club Captain will line manage the Team Captains.
Committee graphic

Executive Committee roles:

  • President - looking after the ‘profile’ of the club
  • Vice President - looking after the ‘people’ of the club
  • Club Captain - looking after the ‘performance’ of the club

Sub-Committee roles:

  • Raising and Giving (RAG)/Events Secretary - raising the profile and raising money
  • Media and Publicity Secretary - raising the profile of your club
  • Engagement Secretary - getting people involved in club activities
  • Welfare Secretary - point of contact for welfare aspects 
  • Social Secretary - co-ordinating the social aspect of clubs
  • Team Captains - leading their teams to improve performance

Find your club’s committee structure, the breakdown of roles, outline and responsibilities.

Club committee roles and structures

Applying for a committee role

The applications for committee roles are screened by staff within Sport and Recreation

For Executive Committee Positions:

  • Watch the AGM video
  • Complete the Exec Committee Application Form at least 4 days before your AGM
  • You’ll receive an email letting you know your application has been accepted from Sport and Recreation
  • Create your 5 minute presentation to give during your club’s AGM about why you should be voted into the role. You will also be asked questions from Sport and Recreation staff as well as your club members.

For Sub-Committee Positions:

  • Watch the AGM video
  • Complete the Sub Committee Application Form - at least 48 hours before your AGM
  • You’ll receive an email letting you know your application has been accepted from Sport and Recreation
  • Create your 2 minute speech/presentation to give during your club’s AGM about why you should be voted into the role. Please also be prepared to answer questions from your club members.

You will need to give 2 manifesto points within your application - these are what you want to achieve in your role and how. 

Think about your manifesto points:

  • What positive impact can you have on your club and its members?
  • How can you support a positive student experience?
  • What is your club’s development plan?
  • Are your manifesto points realistic?
  • How does it link to the Sport and Recreation strategy?
  • What can you offer? What are your strengths?
  • What makes you a good leader?

Please ensure you explain your points in detail and give examples where appropriate.

AGMs - everything you need to know

Every Team UoP sports club will have two Annual General Meetings (AGM) to elect a new committee for the following academic year. These will happen between March and April 2024. Candidates for each role deliver their manifesto points to let their members know why they’d like to be on the committee and what plans they have for their club development.

The first AGM will be where the Executive Committee (President, Vice President and Club Captain) will be decided and will happen in March 2024. There will then be another AGM in April 2024 where the Sub Committee will be decided.

Your club will promote the day, time and location of their AGM.
During the AGM:

  • Every candidate who has applied for a position will deliver a 5-minute presentation (exec committee roles) or a 2-minute presentation/video (sub-committee roles) for their club members to vote on
  • Candidates are asked questions by club members/Sport and Recreation staff
  • Club members cast their votes (anonymously via an online link)
  • The candidate with the highest number of votes secures the committee role for 2024-2025

  1. Find your club’s committee structure and read up on the role’s outline and responsibilities
  2. Watch the AGM video (listen carefully, there will be some questions to answer within your application)
  3. Apply for the role you’d like to run for using the application form and give your 2 manifesto points
  4. Once your application has been accepted. Prepare your speech/presentation/video
  5. Go to your AGM (your club will let you know the day/time/location) and deliver your speech/presentation/video
  6. Your club members will vote during the AGM - the outcome of the vote will be announced during the AGM

You can find the answers to some frequently asked questions surrounding AGMs via this link.