Team University of Portsmouth Committee

The applications for committee roles are screened by staff within Sport and Recreation

For Executive Committee Positions:

1. Watch the 26/27 committee recruitment presentation (Vice Presidents) (Club Captains) (Presidents) 
2. Complete the Exec Committee Application Form by 8th March 2026
3. If your application is accepted by Sport and Recreation, you will be invited to an assessment day and/or interview.

For Sub-Committee Positions:

1. Read the sub-committee job descriptions below
2. Complete the Sub Committee Application Form (opens 19 March, closes 10 April midday)
3. If your application is accepted by Sport and Recreation, you will be invited to an assessment day and/or interview.

Your club will be assigned a ‘focus goal’ for the coming year, and candidates will be asked to reflect on the assigned focus goal and from this give a better understanding in how they could shape the club in this direction. This ensures that the sports committee for the 26/27 year all work cohesively to the same shared goals aligned with Sport and Recreation, setting your clubs up for a sustainable and successful year ahead.

Each club has different focus goals - all club members will receive an email detailing your specific focus goals.

Lead with Purpose

You are the driving force behind the club. You guide the committee, shape the club’s direction, and ensure members have a positive, inclusive and engaging experience.

Own Your Responsibilities

• Be the main contact for all club enquiries.
• Lead, support and motivate your committee team, being a positive role model and inclusive leader.
• Grow your club membership and encourage strong participation across all activities to build a sense of belonging.
• Build University approved partnerships and sponsorships to strengthen the club.
• Represent the club professionally across campus and in the community.

Show Up and Stay Connected

• Attend training, matches and events so members feel supported and heard.
• Check and respond promptly to your club’s @port.ac.uk email inbox.
• Keep members informed through group chats, social media, and in person updates.
• Meet regularly with your club's Events Officer and Media Officer to guide their work.
• Boost morale and help create a welcoming, enjoyable club culture.
• Keep Sport & Recreation informed of key issues or concerns and follow University processes.

Drive Growth and Opportunities

• Take part in Club Development Meetings to shape your sport’s future.
• Lead the club’s involvement in Freshers’ Fayre, trials, and taster sessions.
• Create and maintain effective communication channels for your committee and members.
• Contact potential sponsors and attend meetings to secure University approved support.
• Work with kit suppliers and Sport & Rec to design and order your club kit.
• Work with you club's Events Officer to plan and support fundraising activities for charity or the club, engaging alumni in relevant events.
• Step in to help committee members during busy periods or when extra support is needed.

Lead with Strength - Profile Subcommittee

• Coordinate and support the Media and Events Officers in their roles
• Check in on progress and update the committee when needed
• Work collaboratively with the subcommittee to ensure that the profile of the club is maintained

Champion Your People

You are the heart of the club’s member experience. You help create a safe, inclusive and positive environment where every member feels supported, valued, and able to thrive.

Own Your Responsibilities

• Promote and protect a positive, inclusive club culture - challenging negative behaviour and role modelling positive conduct
• Be a visible, supportive presence at training, matches, and events
• Respond promptly to enquiries via the club’s @port.ac.uk email
• Communicate key updates to members through group chats, social media, or in person
• Hold regular check ins with your club's Welfare Officer and Engagement Officer to guide their work
• Signpost members to University Student Services, keeping Sport and Recreation updated on member related concerns and following University processes
• Work with the Coaches, Club Captain and Team Captains to ensure injuries reporting feeds into wellbeing signposting 
• Ensure risk assessments for all club activity are completed appropriately and kept up to date
• Manage club trips – working with Sport + Recreation to ensure trips are approved, inclusive and safe

Show Up and Support Your Community

• Attend Club Development Meetings to help shape welfare and culture within your sport
• Support mediation when disagreements arise between members or committee
• Work with the Welfare Officer to create welfare focused initiatives and content for members.
• Work with the Engagement Officer to bring members together by finding ways to bridge gaps and promote inclusivity (e.g., development vs. competitive groups).
• Ensure every member feels heard by offering opportunities for feedback and actively developing inclusive practices across club activity
• Work with the Engagement Officer to organise and coordinate inclusive, non-alcohol focused activity and events.
• Promote belonging and help eliminate discrimination, exclusion, or inequality
• Support other committee members when extra help is needed

Lead with Empathy and Confidence

• Coordinate and support the Welfare Officer and Engagement Officer in their roles.
• Check in on progress and update the committee when needed.
• Work collaboratively with the subcommittee to ensure that the wider members of the club are supported and appropriate expectations are in place.

Drive Your Team to Perform

You are the engine behind the club’s sporting performance. Make sure every fixture is played with legitimate full squads, fully prepared, and ready to represent the club with pride and professionalism. Your leadership keeps everything running smoothly on and off the pitch.

Own Your Responsibilities

• Ensure all fixtures are played with full teams and legitimate players
• Stay in regular contact with Sport & Recreation for fixture updates and requirements
• Share fixture details with members through group chats or other communication channels
• Ensure players to complete essential admin so they can compete legitimately.
• Support with non BUCS competitions and events to provide inclusive activity for all club members
• Work with Sport & Recreation to arrange transport to and from fixtures
• Source umpires/officials where required
• Oversee team captains to ensure team sheets are completed on time
• Submit results to Sport & Recreation or update the relevant BUCS systems
• Keep BUCS Play updated with accurate player information
• Manage inventories of club kit/equipment and ensure club owned kit is washed, stored and distributed

• Oversee reporting of injuries, ensuring forms are completed by yourself, team captains or coaches where required

• Work with the Vice President and Welfare Officer to signpost members to Student Support Services as part of the injury reporting process

Show Up and Lead Your Squads

• Attend Club Development Meetings with Sport & Recreation to help shape your sport's competitive offer
• Maintain up to date knowledge of BUCS rules and regulations for your sport
• Work with coaches and captains to ensure fair and transparent trials and selection processes, developing an inclusive environment and practices
• Support other committee members when needed, especially during busy competitive periods

Lead with Confidence and Efficiency

• Coordinate and support the Development Officer and Team Captains (for selected clubs)
• Check in on progress and update the committee when needed
• Work collaboratively with the subcommittee to ensure that the wider members of the club are supported and have everything they need to engage in competition

You are the lead committee member for creating and publishing content on your club’s public social media pages. You work with the rest of the committee and club to create high quality content, to promote your club and Team UOP as a whole. 

Promote your club

• Responsible for photo and video content across the club's Instagram, TikTok and/or YouTube pages
• Attend media training during committee handover week, September committee training and media catch-ups through the year
• Ensure social media content is published at a high standard, following the guidance and specifications of the Team UOP style guide and other relevant training
• Attend a variety of club training, matches and events to capture and create social media content to promote your club’s activities
• Work closely with other committee members to cover the full range of club activity, ensuring published content is high quality
• Include all levels of your club including any social, development and competitive teams

Promote Team UOP

• Encourage your club to contribute towards wider Team UOP campaigns, such as themed charity weeks, Winning Wednesdays, Give Me Sport and Varsity promotion, and #TeamUOPStandsTogether
• Support your Vice President and Welfare Officer in the creation and publication of welfare posts relevant to your club and wider Team UOP campaigns
• Responsible for storing content in relevant, approved formats, so your club can be featured in wider Sport and Recreation and Team UOP promotion and events

Not responsible for:

Internal club communications (ie. whatsapp or other club group chats) 

Lead with Belonging

You are one of the driving forces behind your club’s engagement in not only your own club’s events but also wider Team UOP events. You create a strong sense of belonging for your club members and ensure that you create inclusive events that can engage a wide audience.

Own Your Responsibilities

• Develop and plan events that increase involvement across not only your clubs’ members but also Team UOP.
• Ensure that events are inclusive and engaging.
• Work with S&R team to ensure that the event planning process is followed and events are delivered safely in line with the Sport Charter.
• Engage all members across all teams within the club.
• Encourage cross-team support (e.g. watching fixtures, group walks, club dinners and events).
• Support the President with improving the profile of your club through events.

Show Up and Stay Connected

• Attend event planning meetings with S&R, your committee and events to build strong relationships.
• Understand the needs of different members and create varied opportunities for students to not only attend but get involved with your events.
• Promote positive behaviour, inclusion and respect throughout the club.

Drive Engagement and Inclusion

• Lead events supporting Team UOP campaigns and positive club culture.
• Ensure events are accessible and inclusive for students of all backgrounds and abilities.
• Establish peer support groups, ambassadors or team representatives.
• Measure success through participation levels and member feedback on inclusion.

Work Collaboratively - Engagement

• Work closely with the Engagement Officer to maximise engagement at club and university events as well as club social gatherings.
• Support Team UOP campaigns to widen participation and visibility.
• Encourage members to engage with the wider Team UOP events, not just their on clubs.
• Collaborate with the committee to ensure events are inclusive and well-attended.

Lead with Belonging 

You are the driving force behind member engagement. You create a strong sense of belonging through sport, ensuring every member feels welcomed, valued and connected - on and off the pitch.

Own Your Responsibilities 

• Develop and deliver initiatives that increase involvement across training, fixtures and events.
• Create inclusive introductions, icebreakers and social connection opportunities.
• Act as a visible point of contact for new members and support smooth onboarding.
• Engage all members across all teams within the club.
• Encourage cross-team support (e.g. watching fixtures, group walks, club dinners and events).
• Support the Vice President with engagement on university-approved trips and major initiatives.

Show Up and Stay Connected 

• Attend training, matches and events to build strong relationships.
• Understand the needs of different members and create varied social opportunities.
• Shift focus beyond nights out to include daytime, alcohol-free and sport-focused activities.
• Promote positive behaviour, inclusion and respect throughout the club.

Drive Engagement and Inclusion 

• Lead initiatives supporting mental wellbeing and positive club culture.
• Ensure activities are accessible and inclusive for students of all backgrounds and abilities.
• Establish peer support groups, ambassadors or team representatives.
• Measure success through participation levels and member feedback on inclusion.

Work Collaboratively - Events & Campaigns 

• Work closely with the Events Officer to maximise engagement at club and university events.
• Support Team UOP campaigns to widen participation and visibility.
• Encourage members to engage with the wider club, not just their own team.
• Collaborate with the committee to ensure events are inclusive and well-attended.

Lead with Belonging

To lead on development pathways within the club, ensuring members have clear, accessible opportunities to learn, progress and feel a strong sense of belonging. This role coordinates structured development activities and helps members confidently engage with training, fixtures and intramural opportunities.

Own Your Responsibilities

• Support the organisation of development fixtures, intramural sessions and structured development lessons.
• Work with coaches and captains to ensure development opportunities run smoothly and support progression into performance teams.
• Ensure development opportunities are communicated clearly and consistently to members.

Show Up and Stay Connected

• Create welcoming introductions for new members and help them access development pathways.
• Encourage cross-team engagement and support (e.g., attending fixtures, shared sessions, club events).
• Attend development and club events to build rapport and understand member needs.
• Offer a mix of sport-focused and accessible social opportunities to help members connect beyond their team or pathway.
• Work with the Vice President and committee to enhance onboarding and retention.

Drive Engagement and Inclusion

• Promote positive behaviour, inclusion and respect across all development activities.
• Ensure development opportunities are accessible to students of all backgrounds, identities and abilities.
• Support wellbeing by creating a safe, encouraging environment for members who are new to the sport or building skills.

Work Collaboratively – Events & Campaigns

• Work closely with the Events Officer to maximise participation in club and Team UOP campaigns.
• Promote development members’ involvement in whole-club activities, ensuring events are inclusive and well-attended.
• Share member feedback to help shape future development programmes.

Lead with Belonging

You are the champion a safe, welcoming and inclusive environment where every member feels valued, safe and supported. You model respect and empathy in all interactions, and you ensure all members have opportunities to share feedback and feel heard, helping to shape a culture where everyone can thrive.

Own Your Responsibilities

• Be an advocate for recognising when someone may be experiencing mental health difficulties and understand the University Support Services on offer to club members.
• Be a friendly and trusted point of contact, showing empathy and compassion without judgement.
• Signpost and refer members to University Student Services, communicating concerns to Sport & Recreation and follow University escalation processes.
• Support the Vice President by contributing to maintaining a positive and healthy club culture.
• Highlight any trends or recurring concerns to the Vice President and Sport and Recreation, ensuring inclusivity is prioritised.
• Maintain integrity and professionalism when handling sensitive information, ensuring you understand confidentiality cannot be held.
• Undertake required training to strengthen your knowledge and skillset.

Show Up and Stay Connected

Be visible and approachable at training, matches and club events so members know where to seek support.

Maintain regular check-ins with the Vice President and University staff, keeping them updated on welfare needs and planned initiatives.

Ensure strong communication with members when sharing welfare-related information and social media campaigns.

Offer a supportive presence across the club, and ensure members are signposted to professional support.

Drive Engagement and Inclusion

Work collaboratively with the Engagement Officer and Events Officer to create inclusive initiatives and events that bring members together, including non-alcohol focused activities.

Help identify barriers that may prevent members from taking part in club activity and work with the committee to remove them.

Promote mental wellbeing, resilience and healthy club behaviours through campaigns, signposting and accessible welfare content.

Encourage connection between development and competitive groups, ensuring all members feel equally valued within the club.

Work Collaboratively - Events & Campaigns

• Work closely with the Vice President, Engagement Officer, Coaches and Captains to educate club workforce on how club members access wellbeing support.
• Support members by promoting calm, respectful dialogue; actively challenging and reporting bullying, harassment, discrimination or exclusion within the club.
• Contribute to Club Development Meetings and planning discussions to champion welfare priorities.
• Provide input on trips, events or activities to ensure they remain inclusive, safe and supportive.
• Align your work with the wider committee, ensuring consistent expectations and shared commitment to positive club culture.

The Cross-Country Captain Role coordinates cross-country fixtures and events, managing entries, logistics, and communication. Supported training and coaching to prepare athletes for competition, ensured fair team selection, and handled results reporting and match summaries.

Responsibilities

• Organise Hampshire league races – affiliation, signing the athletes up to the right race, results and transport
• Work with Sport and Rec to organise Varsity XC - timing, results, transport, venue
• Coaching distance training sessions or work with club captain and Sport and Rec to organise a distance coach
• Engage team members to ensure training sessions are well attended
• Set squads to ensure they are ready for the start of the season and can be entered into BUCS Play
• Communicate all details of upcoming fixtures
• Ensure team selection is carried out and communicated transparently and fairly
• Submit scores and statistics on the day of the match or by 12pm the following day
• Create match reports for each fixture to be added to the weekly Team UoP round up blog

Captains Characteristics & Personal Development

• Be confident, focussed and open minded
• Hold positive values and have a passion for your club
• Be an active listener and have good interpersonal skills
• Understand the importance of empathy, know how to reflect and how to build your resilience

The Track and Field Captain will coordinate track and field events, managing entries, logistics, and communication. Support sprint training and coaching, prepare squads for competition, ensured fair team selection, and handles results reporting and match summaries.

Responsibilities

• Organise open events and indoor athletics – Affiliation, signing the athletes up to the right race, results and transport
• Work with Sport and Rec to organise Varsity track and field - timing, results, transport, venue
• Coaching sprint training sessions or work with club captain and Sport and Rec to organise a sprint coach
• Engage team members to ensure training sessions are well attended
• Set squads to ensure they are ready for the start of the season and can be entered into BUCS Play
• Communicate all details of upcoming fixtures
• Ensure team selection is carried out and communicated transparently and fairly
• Submit scores and statistics on the day of the match or by 12pm the following day
• Create match reports for each fixture to be added to the weekly Team UOP round up blog

Captains Characteristics & Personal Development

• Be confident, focussed and open minded
• Hold positive values and have a passion for your club
• Be an active listener and have good interpersonal skills
• Understand the importance of empathy, know how to reflect and how to build your resilience

The Game Day Manager is responsible for planning, coordinating, and executing logistical and operational aspects of home and away game days for the American Football, in relation to kit and equipment.

Responsibilities

• Create and manage the kit inventory for the entirety of the season, keeping a record of who has got what kit, and checking it has been returned in an appropriate state at the end of the season
• Coordinate the cleaning of the kit after each fixture, ensuring all items are clean and dry, and stored appropriately
• Provide each player with kit on each match days
• Create and print 4 copies of the gameday roster (players and coaches), to provide to the appropriate officials prior to a match taking place
• Report any kit concerns to the Club Captain, Head Coach and where relevant, Sport and Recreation

Oversee the development and organisation of novice rowing squads, supporting learn-to-row sessions and coordinating training. Promote athlete development and engagement, ensured appropriate training standards, upheld health and safety requirements, and delivery of sessions in the absence of a coach.

Responsibilities

• Oversee the running of the Men’s and Women’s novice rowing squads
• Work with the senior officer to organise support for novice learn to row sessions
• Engage team members to ensure training sessions are well attended
• Engage with novices to promote their personal performance development
• Ensure all Health and Safety requirements are met (Incident reporting)
• Organise regular meetings with the novice squad for feedback to make sure needs are being met
• Ensure training is appropriate for their performance level
• Engage with the freshers and develop water technique under the supervision/assistance of the coach
• Ensure all club related Health and Safety elements are completed weekly (incident reports and concussion, injury management)
• Responsibility for running of the land training sessions sticking to the set out training plan when no coach is present
• Expected to have a good knowledge and experience of all aspects of rowing with regards to water technique, land training, health and safety etc
• Performance Officers Characteristics & Personal Development:
• Be confident, focussed and open minded
• Hold positive values and have a passion for your club
• Be an active listener and have good interpersonal skills
• Understand the importance of empathy, know how to reflect and how to build your resilience

The Senior Performance Officer oversees the organisation and performance of senior rowing squads, coordinating training sessions, crew selection, and race preparation. Supports athlete development, ensured strong engagement and attendance, upheld health and safety standards, and promoted a unified team culture across squads.

Responsibilities

• Oversee the running of the Men’s and Women’s senior rowing squads
• Responsible for organising/planning water sessions under the supervision of the club captain
• Provide support to the Novice Performance Officer for the learn to row sessions
• Set crews to ensure they are ready for the start of season and races
• Engage team members to ensure training sessions are well attended
• Ensure senior crew selections are carried out transparently and fairly
• Engage with the seniors to promote their personal performance development
• Ensure all Health and Safety requirements are met (Incident reporting)
• Organise regular meetings with the senior squad for feedback
• Ensure that training performance needs are focused on the development of the whole senior squad, rather than individual men’s and women’s squads (promoting one club culture)
• Responsibility for running of the land training sessions, sticking to the set-out training plan when no coach is present
• Expected to have a good knowledge and experience of all aspects of rowing with regards to water technique, land training, health and safety etc
• Performance Officers Characteristics & Personal Development:
• Be confident, focussed and open minded
• Hold positive values and have a passion for your club
• Be an active listener and have good interpersonal skills
• Understand the importance of empathy, know how to reflect and how to build your resilience