Team University of Portsmouth Committee

The applications for committee roles are screened by staff within Sport and Recreation

For Executive Committee Positions:

1. Watch the 26/27 committee recruitment presentation (Vice Presidents) (Club Captains) (Presidents) 
2. Complete the Exec Committee Application Form by 8th March 2026
3. If your application is accepted by Sport and Recreation, you will be invited to an assessment day and/or interview.

For Sub-Committee Positions:

1. Watch the 26/27 committee recruitment presentation
2. Complete the Sub Committee Application Form (opening and closing dates TBA)
3. If your application is accepted by Sport and Recreation, you will be invited to an assessment day and/or interview.

Your club will be assigned a ‘focus goal’ for the coming year, and candidates will be asked to reflect on the assigned focus goal and from this give a better understanding in how they could shape the club in this direction. This ensures that the sports committee for the 26/27 year all work cohesively to the same shared goals aligned with Sport and Recreation, setting your clubs up for a sustainable and successful year ahead.

Each club has different focus goals - all club members will receive an email detailing your specific focus goals.

Lead with Purpose

You are the driving force behind the club. You guide the committee, shape the club’s direction, and ensure members have a positive, inclusive and engaging experience.

Own Your Responsibilities

• Be the main contact for all club enquiries.
• Lead, support and motivate your committee team, being a positive role model and inclusive leader.
• Grow your club membership and encourage strong participation across all activities to build a sense of belonging.
• Build University approved partnerships and sponsorships to strengthen the club.
• Represent the club professionally across campus and in the community.

Show Up and Stay Connected

• Attend training, matches and events so members feel supported and heard.
• Check and respond promptly to your club’s @port.ac.uk email inbox.
• Keep members informed through group chats, social media, and in person updates.
• Meet regularly with your club's Events Officer and Media Officer to guide their work.
• Boost morale and help create a welcoming, enjoyable club culture.
• Keep Sport & Recreation informed of key issues or concerns and follow University processes.

Drive Growth and Opportunities

• Take part in Club Development Meetings to shape your sport’s future.
• Lead the club’s involvement in Freshers’ Fayre, trials, and taster sessions.
• Create and maintain effective communication channels for your committee and members.
• Contact potential sponsors and attend meetings to secure University approved support.
• Work with kit suppliers and Sport & Rec to design and order your club kit.
• Work with you club's Events Officer to plan and support fundraising activities for charity or the club, engaging alumni in relevant events.
• Step in to help committee members during busy periods or when extra support is needed.

Lead with Strength - Profile Subcommittee

• Coordinate and support the Media and Events Officers in their roles
• Check in on progress and update the committee when needed
• Work collaboratively with the subcommittee to ensure that the profile of the club is maintained

Champion Your People

You are the heart of the club’s member experience. You help create a safe, inclusive and positive environment where every member feels supported, valued, and able to thrive.

Own Your Responsibilities

• Promote and protect a positive, inclusive club culture - challenging negative behaviour and role modelling positive conduct
• Be a visible, supportive presence at training, matches, and events
• Respond promptly to enquiries via the club’s @port.ac.uk email
• Communicate key updates to members through group chats, social media, or in person
• Hold regular check ins with your club's Welfare Officer and Engagement Officer to guide their work
• Signpost members to University Student Services, keeping Sport and Recreation updated on member related concerns and following University processes
• Work with the Coaches, Club Captain and Team Captains to ensure injuries reporting feeds into wellbeing signposting 
• Ensure risk assessments for all club activity are completed appropriately and kept up to date
• Manage club trips – working with Sport + Recreation to ensure trips are approved, inclusive and safe

Show Up and Support Your Community

• Attend Club Development Meetings to help shape welfare and culture within your sport
• Support mediation when disagreements arise between members or committee
• Work with the Welfare Officer to create welfare focused initiatives and content for members.
• Work with the Engagement Officer to bring members together by finding ways to bridge gaps and promote inclusivity (e.g., development vs. competitive groups).
• Ensure every member feels heard by offering opportunities for feedback and actively developing inclusive practices across club activity
• Work with the Engagement Officer to organise and coordinate inclusive, non-alcohol focused activity and events.
• Promote belonging and help eliminate discrimination, exclusion, or inequality
• Support other committee members when extra help is needed

Lead with Empathy and Confidence

• Coordinate and support the Welfare Officer and Engagement Officer in their roles.
• Check in on progress and update the committee when needed.
• Work collaboratively with the subcommittee to ensure that the wider members of the club are supported and appropriate expectations are in place.

Drive Your Team to Perform

You are the engine behind the club’s sporting performance. Make sure every fixture is played with legitimate full squads, fully prepared, and ready to represent the club with pride and professionalism. Your leadership keeps everything running smoothly on and off the pitch.

Own Your Responsibilities

• Ensure all fixtures are played with full teams and legitimate players
• Stay in regular contact with Sport & Recreation for fixture updates and requirements
• Share fixture details with members through group chats or other communication channels
• Ensure players to complete essential admin so they can compete legitimately.
• Support with non BUCS competitions and events to provide inclusive activity for all club members
• Work with Sport & Recreation to arrange transport to and from fixtures
• Source umpires/officials where required
• Oversee team captains to ensure team sheets are completed on time
• Submit results to Sport & Recreation or update the relevant BUCS systems
• Keep BUCS Play updated with accurate player information
• Manage inventories of club kit/equipment and ensure club owned kit is washed, stored and distributed

• Oversee reporting of injuries, ensuring forms are completed by yourself, team captains or coaches where required

• Work with the Vice President and Welfare Officer to signpost members to Student Support Services as part of the injury reporting process

Show Up and Lead Your Squads

• Attend Club Development Meetings with Sport & Recreation to help shape your sport's competitive offer
• Maintain up to date knowledge of BUCS rules and regulations for your sport
• Work with coaches and captains to ensure fair and transparent trials and selection processes, developing an inclusive environment and practices
• Support other committee members when needed, especially during busy competitive periods

Lead with Confidence and Efficiency

• Coordinate and support the Development Officer and Team Captains (for selected clubs)
• Check in on progress and update the committee when needed
• Work collaboratively with the subcommittee to ensure that the wider members of the club are supported and have everything they need to engage in competition