Team UOP Committee
Team University of Portsmouth (Team UOP) has a key role in providing opportunities for students to play, train and compete improving personal relationships, personal development and personal bests through sport and physical activity. With this in mind, our performance aspirations are to increase our overall BUCS position and consistently be placed within the Top 30 and we need strong leaders to help us achieve this.
Team UOP is made up of the clubs, committees and members of the University of Portsmouth’s 34 student sports clubs.
Committee Roles
What is a Team UoP sports club committee member?
Committee members run our Team UOP sports clubs. They have different responsibilities, but they lead, manage and look after the day-to-day running of their club. Sport and Recreation staff work closely with committee members to plan, coordinate and deliver all club activities.
Who can apply to be on the committee next year?
In order to apply for an Exec committee role, you must have held a membership for the sports club you are applying for within the 24/25 year. The only exception to this is if someone has been on placement for the 24/25 year, but they must have held a membership for the club within the 23/24 year.
Any Team UoP members can apply for a Subcommittee role. For both Exec and Subcommittee roles, they must purchase a membership for their sports club in the 25/26 year.
What does it take to be a committee member?
Committee members are the role models of their clubs, ensuring their clubs and our University are positively represented both on and off ‘the pitch’. Our committee members need to be passionate, dedicated, hard-working, and committed to developing their clubs and offering outstanding sporting opportunities to UOP students. As a committee member, you’ll need to be able to commit to the role and ensure you are able to balance your studies alongside this. You will have lots of training, support and communication from our staff in Sport and Recreation.
Committee Roles Available
Collaboratively the committee develops the profile, people and performance of the club. The committee roles are broken into the Executive Committee and the Sub-Committee. Some of our clubs have additional roles, as they are specific to their club’s needs.
- The Executive Committee will have ‘line manager’ responsibilities for the Sub-Committee.
- The President will line manage the Engagement Secretary, RAG/Events Secretary and Media and Publicity Secretary.
- The Vice President will line manage the Welfare Secretary and Social Secretary.
- The Club Captain will line manage the Development Secretary and Team Captains.
Executive Committee roles:
- President - looking after the ‘profile’ of the club
- Vice President - looking after the ‘people’ of the club
- Club Captain - looking after the ‘performance’ of the club
Sub-Committee roles:
- Raising and Giving (RAG)/Events Secretary - raising the profile and raising money
- Media and Publicity Secretary - raising the profile of your club
- Engagement Secretary - getting people involved in club sessions and activities
- Welfare Secretary - point of contact for welfare aspects
- Social Secretary - co-ordinating the social aspect of clubs
- Development Secretary - aiding development and progression opportunities
- Team Captains - leading their teams to improve performance
Find your club’s committee structure, the breakdown of roles, outline and responsibilities.
Applying for a committee role
The applications for committee roles are screened by staff within Sport and Recreation
For Executive Committee Positions:
- 1. Watch the 25/26 AGM Video
- 2. Complete the Exec Committee Application Form by 26th March 2025
- 3. If your application is accepted by Sport and Recreation, create a 5 minute presentation to give during your club’s AGM about why you should be voted into the role. You will also be asked questions from Sport and Recreation staff as well as your club members.
For Sub-Committee Positions:
- 1. Watch the 25/26 AGM Video
- 2. Complete the Sub Committee Application Form by 30th April 2025
- 3. If your application is accepted by Sport and Recreation, create a 2 minute presentation to give during your club’s AGM about why you should be voted into the role. You will also be asked questions by your club members.
You will need to give 2 manifesto points within your application - these are what you want to achieve in your role and how.
Think about your manifesto points:
- What positive impact can you have on your club and its members?
- How can you support a positive student experience?
- What is your club’s development plan?
- Are your manifesto points realistic?
- How does it link to the Sport and Recreation strategy?
- What can you offer? What are your strengths?
- What makes you a good leader?
Please ensure you explain your points in detail and give examples where appropriate.
AGMs - everything you need to know
Every Team UoP sports club will have two Annual General Meetings (AGM) to elect a new committee for the following academic year. These are meetings that all club members are encouraged to attend.
The first AGM will be where the Executive Committee (President, Vice President and Club Captain) will be decided and will happen in March/April 2025. There will then be another AGM in May 2025 where the Sub Committee will be decided.
Your club will promote the day, time and location of their AGM.
During the AGM:
- Every candidate who has applied for a position will deliver a 5-minute presentation (exec committee roles) or a 2-minute presentation/video (sub-committee roles).
- Candidates are asked questions by club members/Sport and Recreation staff
- Club members cast their votes anonymously via an online link.
- The candidate with the highest number of votes secures the committee role for 2025-2026
You can find the answers to some frequently asked questions surrounding AGMs via this link.