The University of Portsmouth (“the University”) wants its members to enjoy and make the most of its sports clubs. To ensure you know your rights and responsibilities when joining a sports club it is important that you read and understand this Agreement.

1. Principle Terms

1.1 This Agreement commences once you have signed the membership form either in hard copy, online or via the University’s app.

1.2 It is your responsibility to ensure that you comply at all times to the terms of this Agreement and the disciplinary policy outlined by the University of Portsmouth Students Union (“The Union”).

1.3 You are entitled to all the rights and privileges for the Contract Type chosen.

1.4 Different Contract Types entitle members to different benefits. These differ per club and are set out in full on each sports club page on the website (sportportsmouth.co.uk/sport).

1.5 All members are required to provide a valid University Student Card to when using the University facilities.

1.6 Members are responsible for their behavior when representing the sports club, as they are considered to be representing the University.

1.7 Membership does not guarantee you a place in the team or squad. Team selection is made either by the team coach or the club committee. This differs per club.

1.8 When applying for membership, completion of a membership form and proof of status will be required.

2. Fees and Charges

2.1 The member shall pay the University’s standard charges for sports club membership. The member will also pay any such charges and penalties which are set out in the Rules of Membership. All relevant charges are set out on the University’s website, sportportsmouth.co.uk.

2.2 The signed contract must be accompanied by the first periodic subscription.

2.3 Use of the university sports services, relative to your membership will be withheld while a debt remains on a members account.

2.4 The University reserves the right to amend its prices from time to time.

2.5 Sports club membership does not permit you to have inclusive use of all facilities. Facilities may be used when club sport sessions are on but not outside of those times.

2.6 A gym top up is available to sports club members who have purchased a sports club members. This allows the member to use our gym facilities during our open hours. This does not include fitness classes or racket sports.

3. Freezing your membership

3.1 The freezing or suspension of memberships is at the manager’s discretion and will only be considered in the event of illness or injury.

4. Terminating your Membership

4.1 If a member is an officer, employee or student of the University, the member may terminate this Agreement if he or she ceases to be an employee, officer or student of the University on production of appropriate evidence of this.

4.2 A member may request to terminate the Agreement if he/she suffers an injury or medical conditions which substantially impacts on the member’s ability to use the sports club activities. Any termination in accordance with this clause will be at the University’s sole discretion. The University reserve the right to request appropriate evidence of injury or illness.

4.3 The University may terminate this Agreement with immediate effect if, in the reasonable opinion of the University, a member causes serious or repeated annoyance, or nuisance to any University student or staff, or student and staff from another institution, brings the character of the University into disrepute or fails to abide by the terms of this Agreement.

4.4 For the avoidance of doubt, regardless of non- attendance, whatever the reason for nonattendance might be, except during suspension of membership by agreement with the University in accordance with clause 4.2 above you will not be permitted to terminate this Agreement.

5. Membership Cards

5.1 All members must present their student card to gain access to the University facilities. Failure to present your student and staff card upon arrival may result in you being denied access to the facilities.

5.2 Your membership is not transferable. Should another person use your card to gain access to the University facilities or represent the University in a competitive fixture, the University reserves the right to terminate your membership without notice or refund.

6. Limitation of Liability

6.1 We will compensate you for any loss or damage you may suffer if we fail to carry out our obligations under this Agreement or to a reasonable standard or breach any duties imposed on us by law (including if we cause death or personal injury to you by our negligence) unless the loss or damage is attributable to: your own fault or; a third party unconnected with our provision of services under this Agreement or; events which neither we nor our suppliers could have foreseen or forestalled even if we had taken all reasonable care.

6.2 Our liability to compensate you for any loss or damage (in the case of loss or damage other than death or personal injury) is limited to a reasonable amount having regard to such factors as whether the damage was due to a negligent act or omission by us.

6.3 As part of your club membership, you are covered under an Endsleigh Personal Accident Insurance Plan for Students (Elite Cover) Group Policy which covers you in the event you should become injured when representing the University either in club sessions or when competing. For full details of policy coverage and how to claim, please visit: sportportsmouth.co.uk/sportsclubinsurance.

6.4 You must have paid, in full, any membership fee to a sports club, as outlined on the University’s website, to be covered by the group policy as outlined in clause 6.3.

7. General Terms

7.1 You agree to comply with the Rules of Membership which are displayed on our website and relate to opening hours, use of the facilities and your conduct. We may make any reasonable changes to these rules at any time provided we give you advance notice of the change by displaying the rules on a sports Centre noticeboard. If we make a significant permanent change to the opening hours or facilities available you may cancel your Agreement with effect from the date of the change. You must give notice of cancellation within one month of publication of the change. We will refund to you any fees paid for the period since the change was in force.

7.2 The University will allow you to use the facilities in accordance with your sport club membership type, provided that you seek advice from a member of staff if you are in any way unfamiliar with a particular piece of equipment or type of exercise. Furthermore you will undertake to consult staff on an ongoing basis in relation to the safe use of the facilities and equipment.

7.3 We may assign the benefit of this Agreement and our rights thereunder to a third party on notice to you.

7.4 You agree to advise us immediately of any change to the Members details held on our membership database.

7.5 This Agreement is governed by English Law.

7.6 In the event that a single term, condition or rule of membership is found to be unenforceable, all other terms, conditions and rules shall remain unaffected.

7.7 Your right to change, suspend or transfer your membership is waived if you fail to make a payment in accordance with the terms set out in this Agreement and your account is in default. The University may, at its discretion, reinstate any of these rights in the event that your default is rectified to the University’s satisfaction.

Important: Use of your information

We may use your personal data to contact you regarding your membership within a sports club. We may also use CCTV to monitor our premises for security purposes. You consent to having your photograph taken for identification via our membership database. By taking a membership with any sports club you consent to the use of your personal data in this manner.

Schedule to the Agreement

For full details of what each sports club membership includes please visit our sports club page and find the club in question. The sports clubs in question, for which theses terms apply, are as follows: American Football, Archery, Athletics, Badminton, Basketball, Cricket, Cycling, Fencing, Futsal, Golf, Hockey, Lacrosse, Men’s Football, Men’s Rugby, Netball, Rowing, Sailing, Squash, Swim, Tennis, Ultimate Frisbee, Volleyball, Women’s Football and Women’s Rugby.
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